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The term “band” will include Marching
Band, Concert Band, and Color Guard students. Each band student will have a
separate Student Point Fund established upon joining the CHS band for the
purpose of keeping a record of individual student profit earned through
fundraising efforts.
Students can earn points through fundraising efforts
throughout the year in order to qualify for any scheduled trips. The amount
of points needed for each trip varies depending upon the length and
distance of the trip. These points will be logged separately for each student
and an updated record of student point totals will be posted monthly in the
band room.
Each dollar ($1.00) of fundraising PROFIT will be
divided with one-third (1/3) credited to the General Band Fund and the
remaining two-thirds (2/3) credited to the individual Student Point Fund.
The one-third (1/3) profit credited to the General
Band Fund is used to cover general band expenses for the benefit of all
band students (such as competition meal expenses, equipment repairs,
concert refreshments, award plaques for the annual Awards Night, etc.).
Students are encouraged to accumulate their two-thirds
(2/3) profit as a balance in their Student Point Fund to work toward paying
for a band trip; however, students may use funds from their Student Point
Fund for items needed for band (band t-shirt, dry cleaning costs, shoes,
band camps, supplies, etc.). In order to use funds from the Student Point
Fund, the student must fill out a Request Form and place it in the drop-box
or give it to the Treasurer. Funds for camps, supplies, etc. should be
requested using the Request Forms located above the Drop Box on the band
office door and the check will be made payable directly to the business or
camp. The check must be picked up from the Treasurer before the camp or
purchase of items. Any exceptions will require the original printed receipt
in order for reimbursement to be made to the parent or student.
Prior to any planned trips, parents/guardians may make
payments toward the total cost of the trip with one hundred percent (100%)
of the payment credited to the Student Point Fund. Any payments made by
parents/guardians will be refunded in full to the parent/guardian if the
student cancels plans for attending the trip for any reason before the
required deadlines. After any deadlines, the student would lose any money
for penalties as a result of the cancellation for any reason.
For any scheduled trip the Executive Committee will
determine the maximum amount of funds that will be allowed to be used for
additional expenses students might incur during the trip (souvenirs,
snacks, meals not covered in trip costs, etc.) and present it to the Band
Boosters for approval. Students who have points in excess of the amount
needed for the trip may request to use extra funds from their Student Point
Fund up to the maximum allowed for the trip as determined by the Executive
Committee and approved by the Band Boosters.
Regardless of the Student Point Fund balance, no
student will be allowed to participate in a trip if money is owed for
fundraisers, equipment, uniforms, etc. until the debt is paid in full.
Graduating seniors (or band students moving out of CHS
school district) have the following options for any unused Student Point
Fund balance prior to leaving CHS:
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Transfer Student Point Fund balance
to the General Band Fund.
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Transfer Student Point Fund
balance to another current band student or an incoming freshman band
student.
Freshmen, sophomores or juniors who drop out of band
for a semester or who are not scheduled to participate in band the
following year have the following options for any unused Student Point Fund
balance:
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Request the Student Point Fund
balance be held in their name until they return to the band.
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Transfer Student Point Fund
balance to the General Band Fund.
¯
Transfer Student Point Fund
balance to another current band student or an incoming freshman band
student.
The CHS Band Boosters organization reserves the right
to alter or adapt the above listed rules as needed; however, all changes to
the Point Rules must be approved by the CHS Band Boosters and the CHS Board
of Education.
EXAMPLES
For a $6.00 fundraising item sold with 50% PROFIT,
$3.00 would pay for the cost of the item with $3.00 PROFIT. The $3.00
PROFIT would be divided with $1.00 credited to the General Band Fund and
$2.00 credited to the Student Point Fund.
For a $6.00 fundraising item sold with 40% PROFIT,
$3.60 would pay for the cost of the item with $2.40 PROFIT. The $2.40
PROFIT would be divided with $0.80 credited to the General Band Fund and
$1.60 credited to the Student Point Fund.
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