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ARTICLE I -- NAME
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Section 1
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The
name of this organization shall be the Centralia High School Band Boosters
Association.
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ARTICLE II -- OBJECTIVES
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Section 1
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To encourage
meaningful learning experiences through an effective instrumental music
program.
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Section 2
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To
assist school personnel in any manner that is beneficial to the
organization and to the learning of music by the students.
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Section 3
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To
improve communication between home and school so that parents, teachers,
and administrators may cooperate intelligently in the musical development
and training of the students.
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ARTICLE III -- POLICY
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Section 1
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This Association
shall be non-sectarian, non-partisan, and non-commercial. No candidate shall be endorsed by
this Association.
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Section 2
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This
Association shall not seek to direct the administrative activities of the
school or to control its policies.
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ARTICLE IV -- MEMBERSHIP
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Section 1
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Membership
shall be open to all band parents and guardians.
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Section 2
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All
members shall have the right to hold office in the Association.
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Section 3
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There
will be no membership dues.
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ARTICLE V -- OFFICERS AND THEIR ELECTION
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Section 1
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The
officers of this Association shall be President, Vice-President, Secretary
and Treasurer.
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Section 2
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A
Nominating Committee of three (3) members shall be appointed by the
President on or before the March meeting of each year. The Chairman of this committee shall
be designated by the President.
The report of the Nominating Committee shall be given and acted upon
at the April meeting. Names
shall not be permitted on the slate without the consent of the nominee.
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Section 3
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The
following procedure shall be followed in the election of officers:
·
The President shall call for the report of the Nominating
Committee.
·
The President shall then ask for nominations from the floor.
·
Nominations must be closed by a motion from the floor.
·
If there are nominations from the floor, the election shall be by
written ballot.
A
majority of all votes cast shall constitute an election.
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Section 4
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Officers
shall be installed at the May regular meeting.
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Section 5
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A
vacancy in any office shall be filled by appointment by the President with
the approval of the Executive Committee. In the case of the resignation of
the President, the Vice-President shall fill the unexpired term.
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Section 6
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No
individual may hold any one office for more than two (2) years, consecutive
or not consecutive. The
Association has four (4) elected officers, and therefore an individual may
be an officer of the Association for a period up to 8 years by serving in
all of the positions.
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ARTICLE VI -- DUTIES OF THE OFFICERS
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Section 1
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The
President shall preside at all meetings of the Association and the
Executive Committee; shall act as a member of all committees except the
Nominating Committee; shall appoint Standing Committees; and shall perform
such other duties as the office requires.
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Section 2
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The
Vice-President shall preside in the absence of the President; shall act as
Program Chairman; and shall serve as aide to the President.
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Section 3
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The
Secretary shall keep the minutes of all meetings of the Association and the
Executive Committee; shall have custody of all books and records pertaining
to the business of the Association except those of the Treasurer; shall
take care of all correspondence and notify each Committee Chairman of his
appointment. The Secretary
shall also keep an accurate roster of the names of the members of the
Association, their addresses and phone numbers.
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Section 4
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The Treasurer
shall receive all monies of the Association; shall keep an accurate record
of receipts and expenditures; turn in a complete financial report to the
Band Director, itemizing every receipt and disbursement, on or before the
15th day of every month. The
Band Director will submit this report to the Superintendent before the 20th
of each month. The Treasurer
shall pay out local funds only as authorized by the Executive Committee of
the Association. The Treasurer
shall present a statement of account at every meeting of the Association
and at other times when requested by the Executive Committee. A full report shall be presented at
the annual spring meeting.
* The
Treasurer’s accounts shall be audited annually.
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ARTICLE VII -- EXECUTIVE COMMITTEES
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Section 1
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The
Executive Committee shall consist of the officers of the Association, the
Chairmen of the Standing Committees, and the Band Director.
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Section 2
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The
duties of the Executive Committee shall be
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To transact necessary business in the intervals between the regular
meetings and other such business as may be referred to it by the
Association.
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To approve in advance the work and projects of the Standing
Committees.
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To prepare and submit to the Association a budget that shall
include the necessary expenses of the Association. This budget will be subject to the
approval of the Association.
Have
the authority to approve routine bills within the limits of the budget.
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Section 3
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The
Executive Committee shall meet during the school year as necessary and to
make recommendations as seem advisable. Official action requires a majority
vote of Executive Committee present.
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ARTICLE VIII -- MEETINGS
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Section 1
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A regular
meeting of the Band Boosters shall be held on the first Monday of each
month during the months of September through May beginning at 7:00 pm in
the Band Room. Special meetings
may be called by the President with the approval of the Executive Committee. Five days notice should be given for
each special meeting. Where a
regular meeting falls on a school holiday, the meeting may be canceled or
scheduled for the following Monday, based upon the decision of the
Executive Committee.
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Section 2
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The rules
contained in Robert’s Rules of
Order Revised shall govern this Association in all decisions in which
they are applicable.
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ARTICLE IX -- STANDING COMMITTEES
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Section 1
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There
shall be such Standing Committees as are necessary to conduct the business
and programs of the Association.
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Section 2
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The
President shall appoint the Chairmen and members of the Standing Committees
as soon as possible after election.
The Executive Committee may aid the President in these appointments.
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Section 3
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Recommended
committees for the Band Boosters Association are Publicity, Telephone,
Uniform, Hospitality, Equipment Crew, Discount Cards, Cheese and Sausage, Fruit,
Basketball Concessions, Coat Concessions, Pizza Sales, and Craft Fair.
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ARTICLE X -- FINANCE
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Section 1
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Funds
of this Association shall be obtained from such projects as may be approved
by Centralia High School Superintendent, the Association Executive
Committee, and as approved by the Association.
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Section 2
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All
checking and savings accounts shall require the signature of the Treasurer
as well as one member of the Executive Committee. Bank statements are to be mailed by
the bank each month to a member of the Executive Committee, other than the
Treasurer, who shall open and review the statement prior to delivery to the
Treasurer for reconciliation.
The purpose of this procedure is to allow an independent party to
verify that two signatures have been placed upon each check and that
deposits are being made timely.
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ARTICLE XI -- AMENDMENTS
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Section 1
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These
By-Laws may be amended at any regular meeting of the Association by a majority
vote of members present provided the proposed changes have been presented
in writing and read to the members in a regular meeting of the Association
not less than thirty (30) days prior to the time of voting the change.
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Section 2
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These
By-Laws were last revised on the 7th day of May, 2001.
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Click here for printable version.
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